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ADMINISTRATIVE COORDINATOR (Workforce)

The BC First Nations Forestry Council is looking for an experienced Administrative Coordinator to join our creative and dedicated team, to help us with workforce specific projects and the implementation of the BC First Nations Forestry Workforce Strategy. If you're dedicated and ambitious, the Forestry Council is an excellent place to grow your career, working with our Workforce team to increase First Nations participation in the forest sector, and connect First Nations talent to skills, training and jobs.

POSITION OVERVIEW

Reporting to the Workforce Development Manager, the Administrative Coordinator is responsible for helping create and execute schedules, manage budgets, and maintain effective workflow for the Workforce Program area. The successful candidate is organized and analytical with exceptional communication and problem-solving skills to handle office duties and admin-related operations. If you have great interpersonal skills, and are a well-organized professional who brings creative solutions to administrative responsibilities, this is an exciting opportunity to work in a team environment that plays an important role in the Forestry Council’s continued success in increasing the Indigenous workforce in the forest sector.

RESPONSIBILITIES AND DUTIES

Administrative Coordination

  • Provide administrative assistance to Workforce Development Manager, and senior-level management as needed (meeting schedules, filing, email...
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The BC First Nations Forestry Council is looking for an experienced Administrative Coordinator to join our creative and dedicated team, to help us with workforce specific projects and the implementation of the BC First Nations Forestry Workforce Strategy. If you're dedicated and ambitious, the Forestry Council is an excellent place to grow your career, working with our Workforce team to increase First Nations participation in the forest sector, and connect First Nations talent to skills, training and jobs.

POSITION OVERVIEW

Reporting to the Workforce Development Manager, the Administrative Coordinator is responsible for helping create and execute schedules, manage budgets, and maintain effective workflow for the Workforce Program area. The successful candidate is organized and analytical with exceptional communication and problem-solving skills to handle office duties and admin-related operations. If you have great interpersonal skills, and are a well-organized professional who brings creative solutions to administrative responsibilities, this is an exciting opportunity to work in a team environment that plays an important role in the Forestry Council’s continued success in increasing the Indigenous workforce in the forest sector.

RESPONSIBILITIES AND DUTIES

Administrative Coordination

  • Provide administrative assistance to Workforce Development Manager, and senior-level management as needed (meeting schedules, filing, email etc.).
  • Organize and support the planning of Workforce engagement meetings with First Nations, organizations (ISETP, Education) and Industry (Steering Committee).
  • Prepare and distribute meeting agenda and meeting minutes.
  • Prepare and distribute presentations (experience with PowerPoint, adobe acrobat), transcriptions and letters using standard formats.
  • Prepare and review reports as required.
  • Work with accounting department to process invoices, and track receipts (experience using Excel).
  • Prepare travel documents and make travel arrangements, as required.
  • Administrative coordination as needed; manage calendars, receive and forward communications on a daily basis.

Content Coordination

  • Project coordination and administration assistance.
  • Secondary and primary research assistance.
  • Working with digital communications tools and research platforms (survey monkey).
  • Strong organizational ability to manage content and production files (imagery, text, digital).

QUALIFICATIONS/REQUIREMENTS

  • Certificate/diploma/degree in office/business administration may be preferred.
  • 3-4 years’ experience working in a professional setting preferred.
  • Intermediate level of experience with productivity tools, such as Microsoft Office Suite; comfortable using business software systems, such as Microsoft Outlook, Microsoft Teams, Microsoft Project, Microsoft Excel.
  • Highly organized and able to create an organized system to work within, prioritizing work tasks and deliverables within set deadlines.
  • Ability to handle multiple tasks and duties simultaneously.
  • Familiarity with office equipment, such as copy machines and phone systems.
  • Comfort using graphic layout software, such as Adobe Acrobat, PowerPoint.
  • Strong communication skills with excellent written and verbal skills; a keen ability to build and nurture strong relationships and connect with people.
  • Good team player and a self-starter.
  • Independently motivated, with the ability to take on tasks and duties without immediate direction.
  • Ability to work effectively as part of a team.

LOCATION

  • We are based in the territory of the Snuneymuxw First Nation (Nanaimo, BC) with a satellite office in a co-work space in downtown Vancouver, BC.
  • This position will be based in Nanaimo.
  • Due to COVID-19 restrictions, you will work remotely 80% of the time with travel to our Nanaimo office at least quarterly for in-person meetings (subject to change, based on how long restrictions are in place).

COMMITMENT

  • This is a full-time position (Monday to Friday 8:00am to 4:00pm)
  • SALARY RANGE • $40,000 to $50,000 per annum

HOW TO APPLY

Application Deadline: May 21, 2021

Applications will be accepted and reviewed on a rolling basis

Application Process:

  • Please send applications (resume and cover letter) to Sandy Atkinson, Human Resources at sandy@forestrycouncil.ca.
    • Make sure to reference job title in the subject line, and ensure contact name and email are provided.
  • Cover letters should be addressed to Karen Sorensen, Workforce Development Manager

As a First Nations organization advocating for, and supporting BC First Nations, we give favourable consideration to Indigenous peoples.


ABOUT THE FORESTRY COUNCIL

The BC First Nations Forestry Council (the “Forestry Council”) is a non-profit society that seeks to support and advocate for the role BC First Nations should play in the governance and stewardship of forest lands and resources, including access to an equitable share of the benefits derived from forestry activities within their traditional territories. This work is led through three pillars of operation:

  • POLICY DEVELOPMENT & REFORM: The core policy work of the Forestry Council is to advocate for forest policy and legislative reform, to increase the role First Nations play in the governance and stewardship of forest lands and resources, and create more opportunities for BC First Nations to provide input through technical support and engagement sessions to ensure that First Nations’ priorities, values, and principles are reflected.
  • STEWARDSHIP: The Forestry Council assists First Nations in their meaningful involvement in land use planning and shared decision-making regarding stewardship objectives for their territories that reflect Indigenous values, and sustainability principles to conserve the viability of the forests and lands for current and future generations.
  • WORKFORCE: The Forestry Council provides support to First Nations in jobs and training, to increase First Nations participation in the forest sector and connect First Nations talent to opportunities to build a forestry workforce through the implementation of the BC First Nations Forestry Workforce Strategy.